Adding or editing record notes

You can add a note to a record to provide additional information about the record, or to create a link to a related file. A note added to a record is available in any views of the table that include the record. You can edit the content of a record note at any time.

Records that have a note attached are identified by a note icon next to the record number in the view . Tables that have one or more records with a note are identified in the Overview tab in the Project Navigator with a note icon in the bottom left corner of the standard table icon .

When you add the first record note in a table, ACL automatically adds a field called RecordNote to the table layout, which is used to contain record notes. You can display record notes in views, or include them in printed ACL reports, by adding the RecordNote column to the view. Once you have added the RecordNote column, you can double-click values in the column to quickly and easily maintain record notes.

Tip

To add or edit multiple record notes simultaneously, use the NOTES command.

To add or edit a record note:

  1. Right-click the appropriate record number in the record number column in the View tab (the grey, first column on the far left) and select Edit Note.
  2. Enter a new note or edit the existing note.

    To delete the note, delete all the text.

  3. If you want to create a link to a related file, do the following:
    1. Position the cursor at the location in the note where you want to insert the link.
    2. Click File Reference .
    3. Select the appropriate file in the Open dialog box and click Open.

      A link to the file is added to the note using the following syntax:

      file:///<path_to_file>

  4. Click OK to close the dialog box and save your changes.
  5. If you want to display record notes in a view, or include them in printed ACL reports, do the following:
    1. Right-click in the display area and select Add Columns.
    2. In the Available Fields list, double-click RecordNote and click OK.
Related concepts
Using notes
Related tasks
Adding or editing ACL project notes
Adding or editing table layout notes
Adding or editing script notes
Adding or editing workspace notes
Adding or editing view notes
Adding or editing field notes
Saving record notes
Deleting record notes
Related reference
NOTES command


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