Counting records

Concept Information

COUNT command

You can count all records in a table, or only those that meet a specified condition. The results are displayed in the Analytics display area.

If no condition is specified, the total number of records in the table is displayed in the status bar. If a global filter has been applied to a view, the number of records remaining in the table after the filter has been applied is displayed in the status bar.

Steps

  1. Select Analyze > Count.
  2. On the Main tab, you can optionally do one of the following:

    Enter a condition in the If text box.

    Click If to create an IF statement using the Expression Builder.

    The IF statement considers all records in the view and filters out those that do not meet the specified condition.

  3. Click the More tab.

  4. Select the appropriate option in the Scope panel:

    • All
    • First
    • Next
    • While
    All This option is selected by default. Leave it selected to specify that all records in the view are processed.
    First Select this option and enter a number in the text box to start processing at the first record in the view and include only the specified number of records.
    Next Select this option and enter a number in the text box to start processing at the currently selected record in the view and include only the specified number of records. The actual record number in the leftmost column must be selected, not data in the row.
    While

    Select this option to use a WHILE statement to limit the processing of records in the view based on a particular criterion or set of criteria. You can enter a condition in the While text box, or click While to create a WHILE statement using the Expression Builder.

    A WHILE statement allows records in the view to be processed only while the specified condition evaluates to true. As soon as the condition evaluates to false, the processing terminates, and no further records are considered. You can use the While option in conjunction with the All, First, or Next options. Record processing stops as soon as one limit is reached.
     

    Note

    The number of records specified in the First or Next options references either the physical or the indexed order of records in a table, and disregards any filtering or quick sorting applied to the view. However, results of analytical operations respect any filtering.

    If a view is quick sorted, Next behaves like First.
  5. Click OK.