Managing subscriptions and licenses
Each user license has a subscription. Subscriptions define which access permissions (roles and privileges) are available in different Diligent One apps.
Assign a subscription
Users that require permission to access one or more Diligent One apps must be assigned a subscription. System Admins can temporarily prevent a user from accessing one or more apps by assigning or updating their subscription.
To segregate responsibilities and prevent unauthorized access to sensitive data, System Admins cannot change their own subscriptions. Another System Admin must do this for them. However, if your instance only has one System Admin, that System Admin can change their own subscription.
- Sign in to Launchpad (www.highbond.com).
- If your company uses more than one organization in Launchpad, make sure the appropriate organization is active, or select the appropriate organization from the dropdown list.
- Select Organization Settings > Organization.
If you do not see Organization as an option, the account you used to sign in does not have Admin privileges.
- Next to Ordered Subscription Types, click Users.
- Do one of the following:
- Change a subscription for a single user Under Subscription, select the appropriate subscription for each user from the dropdown list.
- Change a subscription for multiple users Select the checkboxes next to the appropriate users, select Update users: # > Change user types and subscriptions, change the subscription for all of the selected users, and click Apply Changes.
Subscriptions available
View the access available with each subscription, including examples of professionals that may use each subscription.
All users that have been added to a Diligent One instance have access to Launchpad. You do not need to be assigned a subscription to have access to Launchpad.
Subscription | Access available | Useful for... |
---|---|---|
Professional |
|
|
Oversight |
Only the following roles are available in each app:
|
|
Contributor |
Only the following roles are available in each app:
|
|
Results Lite Professional |
Full administrative access to Results |
|
Results Lite Contributor |
Limited Contributor User role access to Results |
a staff member that needs to review, document, and close results in Results. |
None |
Access to Launchpad |
|
Viewing subscriptions and licenses
System Admins and Users can view the following license information for their organization or organizations:
- The available Diligent One apps that users can access
- A count of the number of licenses that are available for users to activate (Total Licenses)
- The number of licenses currently assigned (Total Assigned)
- The available premium content that users can access
- Subscription state
- Subscription expiry date
System Admins can renew subscriptions for their organization in Diligent Connect.
View license information
- Sign in to Launchpad (www.highbond.com).
- If your company uses more than one organization in Launchpad, make sure the appropriate organization is active, or select the appropriate organization from the dropdown list.
- Select Organization Settings > Organization.
Result The subscription information is displayed on the organization page.
Renew subscriptions
- Sign in to Launchpad (www.highbond.com).
- If your company uses more than one organization in Launchpad, make sure the appropriate organization is active, or select the appropriate organization from the dropdown list.
- Select Organization Settings > Organization.
- Under Subscription Info, click Renew My Subscription.
Result You are redirected to the renewals page in Diligent Connect, where you can renew subscriptions for your organization.
Diligent on-premises software subscriptions
With the appropriate subscription, you can access Diligent on-premises software (ACL for Windows or Direct Link).
The terms of your company’s software subscription dictate the maximum number of licenses that can be assigned at any one time.
Note
If you do not know which subscription is needed to access Diligent on-premises software, reach out to your account representative.
ACL for Windows licenses
ACL for Windows licenses are automatically assigned when users activate ACL for Windows upon first use (by signing in to Launchpad).
Each license is assigned to a user. That user can activate ACL for Windows on multiple devices as long as the software is for their own use only. Using shared email accounts to activate licenses is prohibited, with Diligent keeping track of the activations made by users.
If two different users want to use the software, two separate licenses are required.
System Admins cannot manually assign licenses. They can, however, manually revoke licenses.
Releasing a license
There are three ways to release a license:
-
Uninstall the software from all computers on which it is installed under the license.
Note
If multiple users with separate licenses have activated ACL for Windows on the same computer, only one license is released, even if all copies of ACL for Windows are uninstalled from the computer. In this situation, a System Admin should manually revoke the additional license or licenses.
- a System Admin can manually revoke the license.
- a System Admin can remove a user from an organization, which releases any license assigned to the user’s computers or devices.
Note
A user’s license is not released when the user signs out of Launchpad through ACL for Windows (Sign Out and close). The ability to sign out, and to sign back in, allows users who belong to more than one Diligent One organization to switch back and forth between organizations.
Revoking ACL for Windows licenses
System Admins can manually revoke an ACL for Windows license from an individual user at any time. Manual revocation may be required if a user is no longer an employee, or if an under-utilized license needs to be made available for another employee.
ACL for Windows licenses are tied to a user. Activations of that license are tied to a computer or device.
Steps
- Sign in to Launchpad (www.highbond.com).
- If your company uses more than one organization in Launchpad, make sure the appropriate organization is active, or select the appropriate organization from the dropdown list.
- Select Organization Settings > Activations.
If you do not see the Activations option, the account you used to sign in does not have administrator privileges.
- Locate the user and the computer or device name (Hostname) for the license you want to revoke.
-
Click Deactivate device.
The license is released and the number of available licenses increases.
Note
If the user has installed the software on multiple computers under one license, you must click Deactivate device for each computer before the license is released.