Record meeting attendance

Keep track of those who attend your meeting, maintaining accurate records and ensure accountability. Recording attendance helps identify who was present for decisions, track participation patterns, and follow up with absent members who need updates.

1. In Minutes Manager, select your minutes.

2. Select the Attendance tab.

   Your attendance record opens.

3. To enter a record of attendance, select the move icon person's name and drag it to the appropriate field.

   • Present: Records members of the committee or board that attended the meeting. Previously known as Attendees.

   • Attending: Records anyone outside the board or committee that attended. Example: Presenter

   • Apologies: Records anyone who notified the meeting they were unable to attend.

   • Notes: A free form space used to record reasons for non-attendance, time frames for partial attendance, or any other information relevant to attendance or non-attendance. Previously known as Additional information.

4. To add an attendee, go to the relevant section and enter their name. T

   • To save, select the Enter key.

   • To remove an attendee select the Remove icon next to their name.

5. To record specifics of attendance, go to the person's name and select one of the icons to change the status. The text that appears when you hover over the icon indicates the current status.

   • Full attendance icon : Indicates they remained for the entire meeting.

   • Partial attendance icon : Indicates they joined or left the meeting at a certain stage.

   • In-person attendance icon : Indicates they attended the meeting in-person.

   • Remote attendance icon : Indicates they attended the meeting on-line or by phone.

All your changes are automatically saved.