Managing Person of Significant Control Individual Verification information for UK entities

From November 18, 2025, Companies House requires Persons of Significant Control (PSCs) to verify their identity when submitting selected documents. Identity is confirmed and verified using Identity Verification (IDV) codes, also known as Companies House Personal Codes (CHPC).

You can record and store individuals’ IDV codes in Entities. These details are then used to populate the relevant sections on the supported UK forms. Entities provides reports which give you an overview of the relevant individuals who need to record their IDV details, and their status.

Selected UK e-filing messages and automated PDF forms include sections with UK director or LLP member IDV details required by Companies House from 18 November 2025.

Role-based identity verification

Companies House’s identity verification requirements differ based on the individual’s role.

Companies House requirement	Entities functionality
UK directors and LLP members must verify their identity with Companies House.	After November 18, 2025, the CS01 and LL CS01 confirmation statements include the directors’ or LLP members’ verification information. Entities provides a report you can run to identify individuals who have not recorded their required IDV information. For more information about the report, refer to the Verifying IDV information section below.
From November 18, UK directors and LLP members who are also Persons of Significant Control (PSC) can submit their PSC verification details using the EF-VS PSC verification statement. Note Companies House requires for the EF-VS to be electronically filed.	After November 18, 2025, the Confirmation Statement wizard generates a separate EF-VS document for each director or LLP member who is also a PSC.
During the ECCTA ID verification transition period (December 2025 to November 2026), individuals who are not directors or LLP members, but are PSCs in UK entities, must have their identity verified, obtain a verification code, and then link their ID code to each of their PSC role appointments. Individuals who are a PSC only, and do not hold any officer role for the same company can only link their verified identity code against their PSC roles electronically. The deadlines for doing so are: For PSC roles to which they were appointed before 18 November 2025 - within the first 14 days of their birth month; For PSC roles to which they are appointed after 18 November 2025 – within 14 days of the notification being made to Companies House	After November 18, 2025, you can generate the Individuals of UK entities – Individuals with no IDV record report in HTML format listing other PSCs who must verify their identity with Companies House separately. The Confirmation Statement wizard for CS01 and LL CS01 also generates a report with this information. After January 12, 2026, you can use the Confirm Verification Details wizard to link the identity code of an individual to their PSC roles for companies and LLPs for which they are a Person of Significant Control. You can verify the generated document, prepare it for e-filing, and electronically file it with Companies House following the standard electronic filing process.

Recording and storing Identity Verification codes

You can record and store Individuals’ UK Identity Verification (IDV) codes in Entities. Administrators can control user access to the functionalities allowing for recording or viewing IDV codes.

Administrator settings for controlling user access

By default, users don’t have access to the new UK Identity Verification field on the Individuals page.

• Administrators can selectively configure user access to related features with user role rights. The following roles specify whether the selected user has the access permissions to:
• View UK Identity Verification (IDV) code (Read only) - View the code in an obfuscated format. Users with this access permission are only able to verify if a code is recorded for an individual, or if there is no code recorded.
• Add/Edit UK Identity Verification (IDV) code (Standard) - View, add, and update full IDV codes for individuals. Users with this access permission can view the IDV code, access the Change Identity Verification wizard, and edit the Identity Verification (UK) field.

To assign or change these user role rights, complete the following steps. You must be an administrator to change these settings.

1. Go to System Tools > System Security.
2. Open the User Roles tab.
3. Select the role you want to edit.
4. Go to the User Role Rights page of the wizard.
5. Open the Individual/Other Entity Security  section and select the appropriate user role right.
6. Select Finish.

For more information on controlling user access with user role rights, refer to User Role Rights.

Record an IDV code for an individual

To record IDV information, use the Change Identity Verification wizard. To access the wizard, you need the Add/Edit UK Identity Verification (IDV) code (Standard) user role right.

1. Find the individual you want to record IDV details for.
2. On the Individual Details page, select Wizards > Change Identity Verification Wizard.

   The Change Identity Verification Wizard window opens.

3. In the New Identity Verification section, enter the IDV code in the To field.

   The code is obfuscated by default. To see the code, select and hold the icon. The code must be up to 11 characters long and contain only letters and digits.

4. (Optional) If the individual’s name in company records differs from the name used for verification with Companies House, select the There is as discrepancy in name when verified checkbox and select the reason from the Reason of discrepancy list.
5. Select Finish.

   Entities verifies the entered code’s format and displays a warning message if the format is incorrect. If the format is correct, the IDV information is saved in the UK Identity Verification field.

The IDV code is obfuscated on the details page. If you have the necessary access permissions, you can view it by selecting the icon.

Record name discrepancy between company records and Companies House register

When the individual’s name in company records is different than the name they use for verification with Companies House, you can indicate the discrepancy and record the reason. These details are used for populating the relevant forms for e-filing. You can provide these details when recording IDV information.

Override an individual's name on record for IDV filing

To address new Companies House requirements for name formats which are causing discrepancy between company or individual details and the Companies House register, we have introduced the new UK IDV Director/Member/PSC Name Override data library for precise storing of individuals’ names.

When submitting ID verification-related filings, Companies House expects an exact match between the name format being submitted and the name stored in their records. If an individual’s name recorded in Entities differs from the one recorded with Companies House, you can store the alternative name in Entities to use only in IDV-related filings.

The UK IDV Director/Member/PSC Name Override data library allows you to precisely record an individual’s forenames, middle names, and surnames. You can use this data library to control how name elements are submitted to Companies House without altering the individual’s general name information in Entities. Data recorded in this data library applies only to UK identity verification filings, such as CS01 and LL CS01, and, if applicable, incorporations, such as IN01 and LL IN01.

You can use this data library in cases of additional or missing middle names, preferred names differing from formal names, open compound first names, or differences in spelling between internal and Companies House records.

Record an alternative version of the individual's name to address persistent or material differences between the individual’s name in Entities and in Companies House. This feature can help you address issues with the filings being returned with the following rejection reason:

The name provided for the director is incorrect or not in the correct format. Please ensure that the director's forename, middle name(s) and surname are all entered correctly and in their respective fields, in accordance with the information we hold on record for the director. Constituent parts of the name being entered in the wrong field will cause our systems to reject your submission.

After the December 15 release, by default, when submitting forms to Companies House, Entities splits the name information and submits it as separate components:

• Forenames – first item in the name sequence
• Middle names – all items between the first and the last item in the name sequence
• Surname – last item in the name sequence

With the UK IDV Director/Member/PSC Name Override data library, you can specify how to represent each name component to accurately represent name information and match it with the name on record at Companies House.

For example, if the individual’s name is John Paul Gordon Doe, by default, Entities submits the name in the following format:

• John – forename
• Paul Gordon – middle names
• Doe – surname

You can override this format in the data library and submit the name in the following format:

• John Paul – forenames
• Gordon – middle name
• Doe – surname

Record an alternative name to override when IDV filing

To specify the format for an individual’s names, complete the following steps.

1. Open the individual record you want to record the details for.
2. Go to Data Library and open the Compliance tab.
3. Find the UK IDV Director/Member/PSC Name Override data library record and open it.
4. Select New.
5. (Optional) If the name override must apply only to selected companies, select the Select Entities Wizard next to Which companies does this apply to? to specify the relevant companies.
6. Enter the name details, separating the individual’s names into the following fields:
   • Forename
   • Middlenames
   • Surname
7. Specify where to use this name format. You must select at least one option:
   • Select Applies as Director/Member to apply this format only on forms for companies and LLPs where the individual is a Director or Member.
   • Select Applies as PSC to apply this format only on forms for companies and LLPs where the individual is a Person of Significant Control.
   • Select both options to apply this format on all relevant forms for companies and LLPs.
8. Select Save.

The name override applies to the next UK IDV filing you generate.

Verifying individuals’ IDV information

Administrators with access to System Reports can run a report to check if all individuals are assigned IDV codes. The report also provides data on whether individuals have their month of birth recorded to facilitate tracking of Person of Significant Control identity verification and filings against a company.

The report lists individuals with one of the following roles in UK entities:

• Current director or equivalent, for example a member or a designated member, and other appointment types defined as directors.
• Current Person of Significant Control (PSC)
• PSC for Relevant Legal Entities without a Relevant Officer
• PSC for Relevant Legal Entities with a Relevant Officer who does not have an IDV code

The following roles are excluded from the report:

• Individuals in historical UK entities and incorporations
• Directors with appointment status changes. The report highlights appointment events and omits status changes.

You can generate the following versions of this report:

• UK entities – next Confirmation Statements where IDV code(s) not recorded – This report type lists entities in an ascending order based on due dates of the next Confirmation Statement. For each relevant entity, it lists individuals with no IDV code recorded. By default, this report type is set to only list each individual once, even if they are linked to multiple entities.
• Individuals of UK entities – Individuals with no IDV record – This report type provides an alphabetical list of individuals. By default, this report type is set to only show individuals with no IDV codes. You can also create a report of all relevant individuals, with and without IDV codes. This version of the report includes information about the individuals’ month of birth, which will allow you to identify the filing period for UK entity PSCs who are not directors or LLP members during the December 2025 – November 2026 transition period.

Access the Individuals with missing UK Identity Verification (IDV) codes report

If you are an administrator, you can run the report. We recommend running this report periodically until all issues with missing IDV codes have been resolved.

1. Go to System Tools > System Reports.
2. Select the Individuals with missing UK Identity Verification (IDV) codes (HTML) option.

Verifying identity information of PSCs who are not UK directors or LLP members

During the ECCTA ID verification transition period (December 2025 to November 2026), individuals who are not directors or LLP members, but are PSCs in UK entities, must have their identity verified, obtain a verification code, and then link their ID code to each of their PSC role appointments. Individuals who are a PSC only, and do not hold any officer role for the same company can only link their verified identity code against their PSC roles electronically.

Report identifying PSCs who are not UK directors or LLP members

When you run the Confirmation Statement wizard for CS01 or LL CS01, in the Documents list, the wizard generates the IDV confirmation report in HTML format listing other PSCs who must verify their identity with Companies House.

Individuals must submit their identity verification through the Companies House portal. From January 12, 2026, Entities also provides the new Confirm Verification Details wizard allowing individuals to generate EF-VS01 verification statements to link their identity code to their PSC roles for companies and LLPs for which they are a Person of Significant Control. You can verify the generated document, prepare it for e-filing, and electronically file it with Companies House following the standard electronic filing process. There is no paper form made publicly available from Companies House for this filing.

Generating e-fileable Verification Statements (EF-VS01) for individuals who are PSCs

The Confirm Verification Details wizard allows individuals to generate EF-VS01 verification statements to link their identity code to their PSC roles for companies and LLPs for which they are a Person of Significant Control. You can verify the generated document, prepare it for e-filing, and electronically file it with Companies House following the standard electronic filing process. There is no paper form made publicly available from Companies House for this filing.

To record details of a PSC who is not a director or LLP member, complete the following steps:

1. Open the individual record.

2. From Wizards, select Confirm Verification Details Wizard. If you access the wizard before the individual’s recorded birth month, the wizard does not progress further. If you are within the filing period, proceed through the wizard.

3. Select the companies for which you wish to file or use the Select All Companies option.

   Note

   While the wizard identifies where an individual is also in an officer role for the company, the ID code can only be linked to officer roles through the confirmation statement.

4. Select Next and follow the wizard steps.

5. Select Finish.

Administrator settings for controlling user access

By default, users don’t have access to the Confirm Verification Details wizard. Administrators can control who can access this feature using the Add/Edit UK Identity Verification (IDV) code user role right. Users with this user role right also have access to adding and editing IDV codes.

For more information on controlling user access with user role rights, refer to User Role Rights.

UK forms

Starting from November 18, 2025, selected UK forms include Identity Verification (IDV) codes, also known as Companies House Personal Codes (CHPC). To protect individuals’ personal information, the codes are obfuscated on the auto-generated PDF forms.

E-filing messages sent to Companies House from Entities contain the required IDV details.

We’ve replaced the Signature section with Authentication on several UK forms to reflect Companies House changes to forms.