Understanding project progress charts

View what project work has been completed at a high level and how much available project time is remaining.

Project progress charts

There are two available project progress charts:

Chart name Description Location
Audit Procedures Completed Shows what project work has been completed at a high level

Within a project, click the Progress project management tab.

Time to Deadline Shows how much available project time is remaining

Note

The progress percentage bar on the Projects homepage, and within an assurance plan, is calculated in the same way as the Audit Procedures Completed chart.

Project Admins can hide the progress percentage bar from displaying beside each project on the Projects homepage under System administration > Settings > Chart Settings.

How is project progress calculated? 

Project progress is calculated using the following formula:

Sum of scores received per phase / Maximum score across all phases and objectives x 100

Objectives

Objectives are the organizing containers for work done in a project. a project can have multiple objectives.

Example objectives that form the basis of a cybersecurity project:

  • Protect
  • Detect
  • Respond
  • Identify
  • Recover

Phases

Phases are the significant stages that occur in a project. An objective can have multiple phases.

Note

All phases contribute to the project completion calculation. In order for the project completion percentage to display 100%, all phases within each objective must have a Completed status.

Example phases

  • Narratives
  • RCM
  • Walkthroughs
  • Test Plan
  • Testing
  • Reviews

Phase scores

Scores are determined based on the status of a phase.

Status Score
Not Started 0
In Process 1
Completed 2

Phase statuses in detail

Statuses are based on whether specific items exist in a project and if sign-offs have been completed. As you sign off on work in a project, the project completion percentage increases.

The phases that display within objectives depend on the workflow of the project (Workplan or Internal Control), and whether or not certain phases are enabled or disabled within the project type configuration.

Workplan workflow phases and statuses

The table below lists the default phases for each objective in a Workplan workflow and describes the occurrence of each status.

Note

Interface terms are customizable, and fields and tabs are configurable. In your instance of HighBond, some terms, fields, and tabs may be different.

Phase

Statuses

Not Started In Process Completed
Project Plan

displays when you add an objective and no risks or procedures have been added

displays when an objective has one or more risks or procedures or if you update a risk or procedure after it has been cloned

displays when the Preparer signs off under Project Plan-Sign offs

Execute Procedures

displays when you first add a procedure 

displays when an objective has at least one procedure and you execute a procedure

displays when the Preparer signs off on the Execute Procedures list (the page that displays all Execute Procedures)

Reviews

displays when first you add an objective 

displays when a Detail Reviewer or General Reviewer signs off on at least one of the following:

  • Project Plan
  • Execute Procedures list

displays when the Detail Reviewer and General Reviewer sign off on all of the following:

  • Project Plan
  • Execute Procedures list

Internal Control workflow phases

The table below lists the default phases for each objective in an Internal Control workflow and describes the occurrence of each status.

Note

Interface terms are customizable, and fields and tabs are configurable. In your instance of HighBond, some terms, fields, and tabs may be different.

Phase

Statuses
Not Started In Process Complete
Narratives

displays when you first add a narrative or if the narratives are blank

displays when an objective has one or more narratives and at least one narrative has not been signed off by the Preparer

OR

at least one narrative has not been signed off by the Preparer and you update at least one narrative after it has been cloned

displays when an objective has one or more narratives and the Preparer signs off on all narratives

RCM (Risk Control Matrix)

displays when you add an objective and no risks or controls have been added

displays when an objective has one or more risks or controls or if you update a risk or control after it has been cloned

displays when the Preparer signs off all risks and controls under Risk Control Matrix Sign-offs

Walkthroughs

displays when you have not added a control or when you first add a control

displays when an objective has at least one walkthrough and you update at least one walkthrough

displays when the Preparer signs off on the Walkthroughs list (the page that displays all Walkthroughs)

Test Plan

displays when you first add a control

displays when an objective has at least one test plan and you update at least one test plan

displays when the Preparer signs off on the Test Plan list (the page that displays all Test Plans)

Testing

displays when you first add a control

displays when you update at least one of the tests in any testing round

OR

when the Preparer signs off one of the testing rounds under Testing Sign-offs

displays when the Preparer signs off on the Testing list (the page that displays all Tests)

Reviews

displays when first you add an objective

displays when a Detail Reviewer or General Reviewer signs off on one of the following:
  • Narrative
  • Risk Control Matrix
  • Walkthrough list
  • Test Plan list
  • Testing list

displays when a Detail Reviewer and General Reviewer sign off on all of the following:

  • Narratives
  • Risk Control Matrix
  • Walkthrough list
  • Test Plan list
  • Testing list

Audit Procedures Completed chart

The Audit Procedures Completed chart shows what project work has been completed at a high level. It is calculated by summing the scores received per phase and dividing by the maximum score across all phases and objectives.

Note

Once you have signed off on a part of the project, it may take up to 15 minutes for the chart and progress percentage bar to update.

Example

Scenario

As an Audit Manager, you require insight into the completeness of each project phase, and the completeness of the project as a whole.

You navigate to the Project Progress page, and view the following chart. You notice that each project phase is marked by a completion status (Not Started, In Process, Complete), and an overall completion percentage is displayed to indicate the completeness of the project as a whole.

Calculation

The completed percentage is determined using the following formula:

Sum of received score / Maximum score x 100

Sum of received score

The received score for each project phase is calculated based on the values associated with each completion status:

  • Not Started = 0
  • In Process = 1
  • Completed = 2

Sum of received score 

(2+1+0) + (0+0+0) + (2+0+0) + (1+0+0) + (0+0+0)+ (0+0+0) + (0+0+0) + (0+0+0) = 6

Maximum score

The maximum score you can obtain across all project phases and objectives is determined using the following formula:

Project phase count x Maximum project phase score x objective count

Maximum score 48 (3 x 2 x 8)

Portion of formula Value Remarks
Project phase count 3

There are 3 project phases:

  • Project Plan
  • Execute Procedures
  • Complete Reviews
Maximum project phase score 2

The maximum score you can have for a single project phase is 2:

  • Not Started = 0
  • In Process = 1
  • Completed = 2
Note

In the case where you have a single objective with all project phases marked as Complete, this value intentionally inflates the score so that the completed percentage can equal 100%.

Objective count 8 The number of control objectives within this project is 8.

Result

Sum of received score (6) / Maximum score (48) x 100 = 12.5.

The total percentage is rounded up from 12.5% to 13%.

Time to Deadline chart

The Time to Deadline chart shows how much available project time is remaining. It is calculated by dividing the number of days that have passed in the project by the total number of calendar days. 

Example

Scenario

As an Audit Manager, you require insight into the total percentage of project time used.

You navigate to the Project Progress page, and view the following chart. You notice a completion percentage that represents how much of the project time has been used.

Calculation

The completed percentage is determined using the following formula:

Number of days passed / Total number of calendar days x 100

The completed percentage is calculated using the following information:

  • Fieldwork Start Date = January 1, 2020
  • Target Completion Date = December 31, 2020
  • Today's Date = April 30, 2020
Tip

You can view the Fieldwork Start Date and Target Completion Date under Settings.

The number of days passed in the project is 120. The total number of calendar days is 365.

Result

Number of days passed (120) / Total number of calendar days (365) x 100 = 32.876712328

The total percentage is rounded up to 33%.