Declaration of Withdrawal of Joint and Several Liability (404 par 1)

A Declaration of Joint and Several Liability (403 sub f) can be withdrawn by filing a Declaration of Withdrawal of Joint and Several Liability (404 par 1).

To generate and issue a Withdrawal of Joint and Several Liability (404 par 1) statement:

  • Navigate to: 403 Exemption > required Exemption record > Wizards.
  • Select the Declaration Withdrawal Joint and Several Liability (404 par 1) option.

The Declaration Withdrawal joint and several liability (404 par 1) wizard displays.

  • Enter the date that the Withdrawal was issued into the field provided.
  • Select Next.

The Report screen displays.

Note

It is recommended that the Save to Working Documents option is selected and that the Attach To checkbox is selected.

  • Select the Save Report to Working Documents checkbox to save the generated statement to Working Documents.

An option to attach the statement to the related Exemption record displays.

  • To attach the statement to the Exemption record, select the Attach To checkbox.
  • Select Next.

The Finish screen displays.

Note

Select the title of the statement to view the declaration on screen before selecting Finish. This method ensures that the date entered is automatically copied to the Exemption Data Library record. If the statement is not previewed on screen beforehand, the date will not be automatically copied to the Exemption Data Library record.

  • Select Finish.

The wizard closes and the statement is saved to Working Documents.

  • To view the generated statement immediately, select the View With dropdown menu, select an appropriate format, then select Finish.

The wizard closes and the statement is downloaded to view.

Note

The inserted fields (highlighted in grey) indicate where pre-populated data has been added, or where data is required to be entered manually. These fields will not display as highlighted if printed.

If a field contains the letters **FILL**, data must be manually entered into it.

If a field contains the letters **BP_FILL**, it can potentially be auto-populated with pre-existing Diligent Entities data.

The following table lists the potential sources from which data may be drawn from to populate the fields:

Document Field Data Source (404 par 1)
The undersigned
... Issuing Company name
...established at

Issuing Company -new Other Entities Only UDF.

Field: SYS_STATSEAT *

Description: Statutory Seat
...principal place of business Issuing Company Trading address.
...registered at trade register of the Chamber of Commerce

Issuing Company -new Other Entities Only UDF.

Field: SYS_NLCHACOM *

Description: Dutch Chamber of Commerce (Location)
Whereas:
on... Issue/Signed Date of 403f (as in Exemption Data Library)
...arising from legal acts of... Exempted Company Name
...established at... Exempted Company -new Other Entities Only UDF.

Field: SYS_STATSEAT *

Description: Statutory Seat
...principal place of business Exempted Company Trading address.
...registered at trade register of the Chamber of Commerce Issuing Company -new Other Entities Only UDF.

Field: SYS_NLCHACOM *

Description: Dutch Chamber of Commerce (Location)
...registered at trade register...under number Exempted Company Registration Number (found in Company Details).
hereby declares:
Signed At Issuing Company Trading address Town.
...on Date withdrawal issued (as entered in wizard).

If it is preferred that alternative UDFs (used to store a company's Chamber of Commerce location or Statutory Seat) are selected to auto-populate the statement, the respective default fields can be replaced.

  • Navigate to: System Tools > User Defined Fields > Other Entities Only.
  • Delete the existing default fields (i.e. SYS_NLCHACOM and SYS_STATSEAT).
  • Replace the QUICKREFs of the alternative UDFs with the detail from the deleted fields (i.e. SYS_NLCHACOM and SYS_STATSEAT).

The alternative UDFs will now be selected to auto-populate the relevant fields in the statement.

Note

If the statement has already been generated, it may be necessary to refresh the screen, to link to and display the updated data.

Once a withdrawal process is started, additional fields display in the 403 Exemption Data Library.