Set up manual table sharing in an ACL robot

Set up manual table sharing in an ACL robot to selectively share data tables in the robot. You specify which data tables to share, and which ACL robots are allowed to access the shared tables.

Any new data table added to the source robot in the future is not automatically shared. You must manually share any new table, if appropriate. Likewise, any new robot created in the future does not automatically have access to manually shared tables in the source robot. You must manually share the tables with the new robot, if appropriate.

Appropriate use of manual table sharing

Manual table sharing is a more restrictive method of table sharing that allows you to balance data security with data availability. You should manually share data tables in source robots that contain sensitive data.

For more information about the options available for table sharing, see Table sharing methods.

Make tables available for sharing

Specify which data tables in a source robot are available to share, and which consumer robots are allowed to access the shared tables.

1. From the Launchpad home page (www.highbond.com), select the Robots app to open it.

   If you are already in Diligent One, you can use the left-hand navigation menu to switch to the Robots app.

2. From the dashboard in Robots, select ACL Robots.

3. Navigate to the robot containing the data tables that you want to share (the source robot), and select the robot to open it.

4. In the upper-right corner of the robot, select Production or Development to select the mode to use.

   Note

   Table sharing and linking is segregated by mode. Tables made available for sharing in one mode can only be linked to when you are in that same mode.

   For more information, see Development mode and production mode in Robots.

5. Select the Input/Output tab.

   If the robot currently contains any data tables, the Input/Output tab includes the Other tables section, which lists the data tables.

   An indicator beside the Other tables heading indicates the current sharing status of the tables:

   • Unshared No data table is currently shared

   • Manually shared One, some, or all data tables are currently shared with specified ACL robots

   • Auto-shared All data tables are currently shared with all ACL robots

6. In the Other tables section, select one or more data tables to manually share.

   The tables that you select will be made available for sharing with the robots that you specify. The tables that you leave unselected will not be made available for sharing and cannot be linked to by any other robot.

7. Select Manually share tables.

   The Manual table sharing panel opens and lists all the ACL robots in the Robots app.

   To locate a specific robot, you can search by robot name. You can also select Menu on a column header to access sorting, filtering, and configuration options for the column.

8. In the Manual table sharing panel, select the robots that are allowed to link to the shared data tables.

   The robots that you select will be allowed to link to the data tables that you are making available for sharing. The robots that you leave unselected will not be able to link to the shared data tables.

9. Click Save to save your changes and exit the Manual table sharing panel.

   The selected data tables in the Other tables section are now available for sharing with the selected robots in the Manual table sharing panel.

   The Manually shared indicator appears beside the Other tables heading. The Shared with column displays the number of robots that are allowed to link to each shared data table.

   Any data table added to the source robot in the future, or any newly created robot, are excluded from the manual table sharing arrangement. You must manually update the table sharing arrangement if you want to include a new data table or a new robot.

   A shared data table in a source robot is not available to a consumer robot until the consumer robot explicitly links to the table. For more information, see Link to shared data tables in an ACL robot.

View the robots that can link to a shared data table

In a source robot, you can view the names of the robots that are allowed to link to a manually shared data table.

1. In the source robot Input/Output tab, in the Other tables section, select a data table.

   The Table details panel opens.

2. Select the Consumer robots dropdown list to open it.

   The listed robots are allowed to link to the selected data table.

   Note

   A link may not yet exist between a listed robot and the data table.

   To see a list of consumer robots that are currently linked to one or more data tables, go to the Linked tables global view, available from the Robots dashboard. For more information, see A global view of linked tables.

Update manual table sharing

Update the manual table sharing arrangement in a source robot to make any of these changes:

• Share one or more unshared data tables

• Unshare one or more shared data tables

• Allow a consumer robot to link to shared data tables

• Remove the ability of a consumer robot to link to shared data tables

Keeping your updates organized

The manual table sharing arrangement is a many-to-many relation between source robot data tables and consumer robots.

In the Manual table sharing panel, you are free to make several updates to this many-to-many relation at the same time. You could allow one consumer robot to link to a shared data table. At the same time, you could remove the ability of another consumer robot to link to the same table.

Depending on the number of data tables and consumer robots involved, you may find that performing one type of update at a time is easier. For example:

1. Make sharing-and-allowing updates and save your changes.

2. Make unsharing-and-removing changes and save your changes.

Share an unshared data table

Update an existing manual table sharing arrangement to share one or more unshared data tables.

You can maintain the existing consumer robot or group of consumer robots. If required, you can also add one or more additional consumer robots.

1. From the Launchpad home page (www.highbond.com), select the Robots app to open it.

   If you are already in Diligent One, you can use the left-hand navigation menu to switch to the Robots app.

2. From the dashboard in Robots, select ACL Robots.

3. Navigate to the appropriate source robot, and select the robot to open it.

4. In the upper-right corner of the robot, select Production or Development to select the mode to use.

   Note

   Table sharing and linking is segregated by mode. Tables made available for sharing in one mode can only be linked to when you are in that same mode.

   For more information, see Development mode and production mode in Robots.

5. Select the Input/Output tab.

   The Manually shared indicator should appear beside the Other tables heading indicating that a manual table sharing arrangement is already in place.

   The Shared with column displays the number of robots that are currently allowed to link to each shared data table. A 0 robots entry means that the data table has not yet been shared with any robot.

6. In the Other tables section, select the data table or tables that you want to share.

   You can select a data table that is currently completely unshared, or one that is already shared with one or more robots.

   Note

   The updates that you are about to make affect only data tables that you select. Shared data tables that you do not select are unaffected by any updates.

7. Select Manually share tables.

   The Manual table sharing panel opens and lists all the ACL robots in the Robots app.

   The checkbox column in the panel displays the current sharing status of each robot.

   Checkbox	Sharing status of robot
   	None None of the selected data tables are shared with the robot.
   	All All of the selected data tables are already shared with the robot.
   	Some Some of the selected data tables are already shared with the robot, and some are not. To see which of the selected data tables are already shared with the robot, select the arrow at the end of the row .

8. Do any of the following:

   • Allow an existing consumer robot to link to all the selected data tables.

     In the checkbox column, change "Some" to "All"

   • Add an additional consumer robot and allow it to link to all the selected data tables.

     In the checkbox column, change "None" to "All"

   • Leave the sharing status of an existing consumer robot unchanged.

     In the checkbox column, make no change to "Some" or "All"

9. Click Save to save your changes and exit the Manual table sharing panel.

   The Shared with column updates to display the number of robots that are allowed to link to each shared data table.

Unshare a shared data table

Update an existing manual table sharing arrangement to unshare one or more shared data tables.

1. From the Launchpad home page (www.highbond.com), select the Robots app to open it.

   If you are already in Diligent One, you can use the left-hand navigation menu to switch to the Robots app.

2. From the dashboard in Robots, select ACL Robots.

3. Navigate to the appropriate source robot, and select the robot to open it.

4. In the upper-right corner of the robot, select Production or Development to select the mode to use.

   Note

   Table sharing and linking is segregated by mode. Tables made available for sharing in one mode can only be linked to when you are in that same mode.

   For more information, see Development mode and production mode in Robots.

5. Select the Input/Output tab.

   The Manually shared indicator should appear beside the Other tables heading indicating that a manual table sharing arrangement is already in place.

   The Shared with column displays the number of robots that are currently allowed to link to each shared data table. A 0 robots entry means that the data table is not currently shared with any robot.

6. In the Other tables section, select the data table or tables that you want to unshare.

   Note

   The updates that you are about to make affect only data tables that you select. Shared data tables that you do not select are unaffected by any updates.

7. Select Manually share tables.

   The Manual table sharing panel opens and lists all the ACL robots in the Robots app.

   The checkbox column in the panel displays the current sharing status of each robot.

   Checkbox	Sharing status of robot
   	None None of the selected data tables are shared with the robot.
   	All All of the selected data tables are shared with the robot.
   	Some Some of the selected data tables are shared with the robot, and some are not. To see which of the selected data tables are shared with the robot, select the arrow at the end of the row .

8. Do either of the following:

   • Remove the ability of a consumer robot to link to the selected data tables.

     In the checkbox column, change "Some" or "All" to "None"

   • Leave the sharing status of a consumer robot unchanged.

     In the checkbox column, make no change to "Some" or "All"

   A warning appears if you unshare a data table that is still linked to by a consumer robot. As a convenience feature, you can go directly to the impacted consumer robot from the source robot and update the table linking. Select the arrow at the end of the row , then select Manage shared table links in the consumer robot.

   Alternately, you can close the Manual table sharing panel without saving your changes, update the table linking in the consumer robot, and then return to the source robot to continue with unsharing a data table.

   For more information, see Link to shared data tables in an ACL robot.

9. Click Save to save your changes and exit the Manual table sharing panel.

   The Shared with column updates to display the number of robots that are allowed to link to each shared data table.

Switch from table auto-sharing to manual table sharing

If you want to make sharing of data tables in a source robot more restrictive, switch from table auto-sharing to manual table sharing. Instead of sharing all data tables in the source robot with all other ACL robots in the Robots app, you specify which tables to share with which robots.

1. From the Launchpad home page (www.highbond.com), select the Robots app to open it.

   If you are already in Diligent One, you can use the left-hand navigation menu to switch to the Robots app.

2. From the dashboard in Robots, select ACL Robots.

3. Navigate to the robot containing the data tables that you want to stop sharing (the source robot), and select the robot to open it.

4. In the upper-right corner of the robot, select Production or Development to select the mode to use.

   Note

   Table sharing and linking is segregated by mode. Tables made available for sharing in one mode can only be linked to when you are in that same mode.

   For more information, see Development mode and production mode in Robots.

5. Select the Input/Output tab.

   The Auto-shared indicator should appear beside the Other tables heading indicating that all data tables are currently shared with all ACL robots.

6. In the Other tables section, select one or more data tables to manually share.

   The tables that you select will be made available for sharing with the robots that you specify. The tables that you leave unselected will not be made available for sharing and cannot be linked to by any other robot.

7. Select Manually share tables.

   The Manual share: impact warning dialog box appears and lists any consumer robots that currently link to any of the auto-shared data tables.

8. Select Unshare and proceed.

   The Manual table sharing panel opens and lists all the ACL robots in the Robots app.

   To locate a specific robot, you can search by robot name. You can also select Menu on a column header to access sorting, filtering, and configuration options for the column.

9. In the Manual table sharing panel, select the robots that are allowed to link to the shared data tables.

   The robots that you select will be allowed to link to the data tables that you are making available for sharing. The robots that you leave unselected will not be able to link to the shared data tables.

10. Click Save to save your changes and exit the Manual table sharing panel.

    The selected data tables in the Other tables section are now available for sharing with the selected robots in the Manual table sharing panel.

    The Manually shared indicator appears beside the Other tables heading. The Shared with column displays the number of robots that are allowed to link to each shared data table.

    Any data table added to the source robot in the future, or any newly created robot, are excluded from the manual table sharing arrangement. You must manually update the table sharing arrangement if you want to include a new data table or a new robot.

    A shared data table in a source robot is not available to a consumer robot until the consumer robot explicitly links to the table. For more information, see Link to shared data tables in an ACL robot.