Set up table auto-sharing in an ACL robot

Set up table auto-sharing in an ACL robot to automatically share all data tables in the robot with all other ACL robots in your organization's Robots instance.

Any new data table added to the source robot in the future is also automatically shared. Any new ACL robot created in the future also automatically has access to the auto-shared tables in the source robot.

Note

You must be a Robots Admin, or the owner of the robot, to share or unshare tables in a robot.

Appropriate use of table auto-sharing

Table auto-sharing is a less restrictive method of table sharing that gives preference to data availability. You should auto-share data tables only in source robots that contain non-sensitive data.

For more information about the options available for table sharing, see Table sharing methods.

Make tables available for sharing

Make all data tables in a source robot available to share with all ACL robots in your organization's Robots instance.

  1. From the Launchpad home page (www.highbond.com), select the Robots app to open it.

    If you are already in Diligent One, you can use the left-hand navigation menu to switch to the Robots app.

  2. From the dashboard in Robots, select ACL Robots.

  3. Navigate to the robot containing the data tables that you want to share (the source robot), and select the robot to open it.

  4. In the upper-right corner of the robot, select Production or Development to select the mode to use.

    Note

    Table sharing and linking is segregated by mode. Tables made available for sharing in one mode can only be linked to when you are in that same mode.

    For more information, see Development mode and production mode in Robots.

  5. Select the Input/Output tab.

    If the robot currently contains any data tables, the Input/Output tab includes the Other tables section, which lists the data tables.

    An indicator beside the Other tables heading indicates the current sharing status of the tables:

    • Unshared No data table is currently shared

    • Manually shared One, some, or all data tables are currently shared with specified ACL robots

    • Auto-shared All data tables are currently shared with all ACL robots

  6. Select Auto-share all tables > Proceed.

    All data tables in the Other tables section are now available for sharing with all other ACL robots. Any data table added to the robot in the future is also available for sharing.

    The Auto-shared indicator appears beside the Other tables heading.

    A shared data table in a source robot is not available to a consumer robot until the consumer robot explicitly links to the table. For more information, see Link to shared data tables in an ACL robot.

    Caution

    You can turn on table auto-sharing for a robot even if the robot does not currently contain any data tables. Turn on table auto-sharing only if you are certain that any future data tables in the robot are appropriate to share with all robots.

Stop auto-sharing tables

Turn off auto-sharing of data tables in a source robot.

Caution

If you stop sharing the data tables in a robot, any tasks in other robots that link to any of the tables will fail. If necessary, make sure to coordinate with other Robots users before you stop sharing tables.

  1. From the Launchpad home page (www.highbond.com), select the Robots app to open it.

    If you are already in Diligent One, you can use the left-hand navigation menu to switch to the Robots app.

  2. From the dashboard in Robots, select ACL Robots.

  3. Navigate to the robot containing the data tables that you want to stop sharing (the source robot), and select the robot to open it.

  4. In the upper-right corner of the robot, select Production or Development to select the mode to use.

    Note

    Table sharing and linking is segregated by mode. Tables made available for sharing in one mode can only be linked to when you are in that same mode.

    For more information, see Development mode and production mode in Robots.

  5. Select the Input/Output tab.

    The Input/Output tab includes the Other tables section, which lists the data tables in the robot. The Auto-shared indicator beside the Other tables heading indicates that all data tables are currently shared with all ACL robots.

  6. Select Auto-share all tables.

    The Unshare all tables dialog box appears and lists any consumer robots that currently link to the shared tables.

  7. Select Yes, unshare all tables.

    The Auto-share all tables toggle switch is turned off. The Auto-shared indicator changes to Unshared. The data tables in the robot are no longer shared and cannot be linked to by other robots.

    Any existing links to the unshared data tables are disabled in consumer robots. The table links continue to appear in the consumer robots, but they are highlighted in red and contain the notification Source table unshared.

    If you re-share the data tables at a later point, the existing links, if they have not been manually removed, are re-enabled.

Switch from manual table sharing to table auto-sharing

If you want to make sharing of data tables in a source robot less restrictive, switch from manual table sharing to table auto-sharing. Instead of specifying which tables to share with which robots, you share all data tables in the source robot with all other ACL robots in the Robots app.

  1. From the Launchpad home page (www.highbond.com), select the Robots app to open it.

    If you are already in Diligent One, you can use the left-hand navigation menu to switch to the Robots app.

  2. From the dashboard in Robots, select ACL Robots.

  3. Navigate to the appropriate source robot, and select the robot to open it.

  4. In the upper-right corner of the robot, select Production or Development to select the mode to use.

    Note

    Table sharing and linking is segregated by mode. Tables made available for sharing in one mode can only be linked to when you are in that same mode.

    For more information, see Development mode and production mode in Robots.

  5. Select the Input/Output tab.

    The Manually shared indicator should appear beside the Other tables heading indicating that a manual table sharing arrangement is currently in place.

    The Shared with column displays the number of robots that are currently allowed to link to each shared data table. A 0 robots entry means that the data table is not currently shared with any robot.

  6. Select Auto-share all tables > Proceed.

    All data tables in the Other tables section are now available for sharing with all other ACL robots. Any data table added to the robot in the future is also available for sharing.

    The Auto-shared indicator appears beside the Other tables heading. The Shared with column no longer displays.

    A shared data table in a source robot is not available to a consumer robot until the consumer robot explicitly links to the table. For more information, see Link to shared data tables in an ACL robot.